|
|
|
Office of Secretary Minutes of Special Meeting December 16, 1996 The Board of Directors of the Kittitas Reclamation District met in Special Session on December 16, 1996. Directors in attendance were Chairman Jim Schnebly, Vice Chairman John Scott, Urban Eberhart, Laurin Mellergaard and Legal Counsel John Gilreath. Also in attendance were Don Dyk, Ben George, Loretta Ogilvie, Dick Haapala, Paul Harrell and Legal counsel John Gilreath. A motion from Laurin Mellergaard and seconded by Urban Eberhart approved the Agenda. The motion passed unanimously. Mr. Carpenter distributed and reviewed a Requests For Proposal (RFP) for engineering services for the day to day operations of the District on an as needed basis. Discussion followed with the Board in agreement with the RFP wording as presented and Mr. Carpenter was directed to proceed with the RFP. Mr. Carpenter distributed the CH2MHill Professional Service Agreement for preparation of the Comprehensive Plan and the Application to YRBWEP for funding of the Kittitas Reclamation District Comprehensive Plan. Lengthy discussion followed with Dick Haapala regarding the Professional Service Agreement with a motion from Urban Eberhart and seconded by Laurin Mellergaard approving the Professional Service Agreement with CH2MHill for preparation of the Comprehensive Plan with the stipulation funding through YRBWEP be approved. The motion passed unanimously. Moving to Application for funding through YRBWEP a motion from John Scott and seconded by Urban Eberhart approved submitting the application for funding of the Comprehensive Plan as prepared by CH2MHill to YRBWEP. The motion passed unanimously. Mr. Haapala left the meeting at this time. Moving to 1997 Budget Proposal Mrs. Pettit distributed and reviewed updated financial information through November 30, 1996. Mrs. Pettit apprised the Board U.S. Bank has requested an opportunity to compete for the CD which matured on December 6, 1996 explaining they would like to be competitive with the State Pool rates and requested reconsideration of the investment with U.S. Bank. Discussion followed with Mrs. Pettit directed to invest the above funds in a 6 month CD with U.S. Bank Mr. Carpenter distributed the updated 1997 Budget Proposal explaining where and why additions/changes were made. Very lengthy and lively discussion followed with an in-depth explanation and discussion on each expense category. Mr. Carpenter apprised the Board he has vacation in excess of the approved 160 hour carryover he will be unable to use prior to the end of December, 1996 and would like to be reimbursed for the hours in excess of the 160 approved carryover. Paul Green has hours in excess of the approved 160 hour carryover and he would like approval to carry the hours into 1997 to be used in the first three months in addition Paul Green also has Comp. Time hours in excess of the approved 80 hour carryover and payoff needs to be approved. A motion from Urban Eberhart and seconded by John Scott approved payoff of vacation hours in excess of the 160 approved carryover for Jack Carpenter and carryover for Paul Green with the stipulation Paul Green use the vacation hours in excess of the 160 hour carryover prior to callback of crews and approved payoff of the Comp. Time hours in excess of the 80 hours approved carryover for Paul Green. The motion passed unanimously Paul Weaver entered the meeting at this time. Lively discussion continued with a motion from John Scott and seconded by Laurin Mellergaard approving a $6.00 per acre increase for the 1997 assessment rates. The motion passed unanimously. A motion from Urban Eberhart and seconded by Paul Weaver approved the 1997 O & M Budget in the sum of $2,018,359.00 and the Construction Repayment to the Bureau of Reclamation in the sum of $116,000 with $87,459,459.45 assessed to begin replenishing the Surplus Fund with a distribution of 91% O & M, 5% CDR and 4% Surplus. The motion passed unanimously. A motion from Urban Eberhart and seconded by John Scott approved increasing Roger Satnik $.75 per hour and Paul Green $2,000.00 per year effective January 1, 1997. The motion passed unanimously All Business having been concluded the meeting adjourned. _____________________________________ Jack W. Carpenter - Secretary-Manager ________________________________ Jim Schnebly - Chairman
|