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Office of Secretary Minutes of Regular Meeting December 3, 1996
The Board of Directors of the Kittitas Reclamation District met in Regular Session on December 3, 1996. Directors in attendance were Chairman Jim Schnebly, Vice Chairman John Scott, Laurin Mellergaard, Urban Eberhart and Paul Weaver. Also in attendance were Jack Carpenter, Barbara Pettit, Ben George, Janeice Jump, Loretta Ogilvie, Paul Green, Ron Jarmin and Legal Counsel John Gilreath. A motion from Laurin Mellergaard and seconded by John Scott approved the agenda with the addition of Executive Session under New Business. The motion passed unanimously. A motion from Urban Eberhart and seconded by Laurin Mellergaard opened the Board of Equalization. The motion passed unanimously. The minutes for November 5, 1996 were approved by a motion from Urban Eberhart and seconded by Paul Weaver. The motion passed unanimously. A motion from Urban Eberhart and seconded by John Scott approved the minutes of November 20, 1996. The motion passed unanimously. Mr. Carpenter presented a water update explaining the October precipitation was recorded at 204.5% of average with storage at 76.7 percent of average. Mr. Carpenter apprised the Board he placed a call to Brian Person requesting updated information on the Kachess project. Moving to Meeting Review Mr. Carpenter presented information from a November 14th tour of the District with Pete Garvin and Neal Allen of KCM Engineering. November 21st a Bristol Slide work meeting was held at the KRD Office. November 22nd Mr. Carpenter met with Jeff Peterson, Steve Fanciullo, Walt Larrick, Bob Johnson and Roger Satnik at the USBR Yakima Office on the USBR-KRD Coop. Agreement to discuss details of information being requested. Mr. Carpenter further explained the telemetry and that two frequencies are being considered one for voice and one for data. Mr. Carpenter presented a siphon turnout request from Eric Hubbard explaining Irrigation Sales is designing a siphon to service the acreage on Stingley Road off Lateral 26.7 with a lockable flow meter. A motion from Paul Weaver and seconded by John Scott approved the Eric Hubbard Siphon request as presented. The motion passed unanimously. Mr. Carpenter apprised the Board the communication from the current location of the repeater is not consistent and Bob Johnson has recommended the repeater be moved to improve communications. The recommended location is on KRD right-of-way adjacent to the Ken McBride property. Mr. Carpenter apprised the Board the Tomich/Sansaver Plat was presented earlier as a turnout request for Todd Lopeman and needs to be revisited and presented for approval of the Tomich/Sansaver Short Plat. Mr. Carpenter explained the Lopeman property was segged off of the Tomich property and the appropriate wording appears on the face of the plat with a lockable/meterable buried pipeline. A motion from Laurin Mellergaard and seconded by John Scott approved the Tomich/Sansaver Plat as presented. The motion passed unanimously. Moving to the South Branch Liner Project Mr. Carpenter distributed a cost breakdown/comparison explaining inclement weather caused the project to shut down and MRM has submitted a request for payment on work performed to date based on the approved contract. Mr. Carpenter further apprised the Board there is approximately $32,000. in additional costs. Discussion followed with the consensus Washington State Department of Transportation be contacted regarding the additional costs and requested to increase their cap to include the additional costs to date. Moving to New Business Mr. Carpenter distributed a USBR draft policy regarding M&I water discharge into reclamation ditches for review and discussion. Mr. Carpenter presented a request from Olympic Pipeline for location of intersections and is utilizing Roger Satnik and the GIS system explaining all time spent on Olympic Pipeline is being recorded for reimbursement. Moving to YRBWEP regarding Kachess Augmentation Mr. Carpenter apprised the Board the anticipated paperwork from Walt Fite is not available at this time. Mr. Carpenter apprised the Board the McBride Short Plat is actually a segregation not a short plat and presented the information accordingly explaining the two lots being segregated will be supplied water with a pipeline and specific wording on the face of the plat and purchase agreement on how water is to be delivered to the lots. Mr. Carpenter requested approval for Holiday Office Schedule with the office closed December 23-27, 1996 with the paper notified accordingly. A motion from Laurin Mellergaard and seconded by John Scott approved the Holiday Office schedule as presented. The motion passed unanimously. The second half CDR payment to the USBR in the sum of $57,884.87 was approved by a motion from Paul Weaver and seconded by Laurin Mellergaard. The motion passed unanimously. Upcoming Meetings: WASH/OREGON WSWRA Vancouver December 4-6 Continuing to Other Business Mr. Carpenter requested formal approval of the Stansberry crossing permit as presented at the November Board Meeting. Ben George questioned KRD’s approval of a crossing permit on the Taneum Ditch. Mr. Carpenter apprised Mr. George the crossing will be approved with the same design as previous requests. A motion from John Scott and seconded by Urban Eberhart approved the Stansberry crossing permits as presented. The motion passed unanimously. The WorldCom Master Crossing Agreement was presented for approval with Mr. Carpenter explaining the liability protection wording is covered in the overall master crossing agreement. A motion from Laurin Mellergaard and seconded by Paul Weaver approved the WorldCom Master Crossing Agreement. The motion passed unanimously. The Claudia Cumming/Van Ausdahl crossing permit was presented for approval. Mr. Carpenter explained the agreement is as was discussed; a 1 year temporary extension to meet requirements. A motion from Urban Eberhart and seconded by Laurin Mellergaard approved the crossing permit as presented. The motion passed unanimously. Mr. Carpenter presented crossing permits from Larry Hillis for utilizing a portion of the KRD O & M road for his personal driveway along lateral 19.6 and utilizing right-of-way along lateral 9.9 for the pipeline servicing the Cascade View Estates with the suggested wording by Legal Counsel. A motion from Laurin Mellergaard and seconded by John Scott approved the crossing permits as presented for Larry Hillis. The motion passed unanimously. Mr. Carpenter apprised the Board he has been advised of Upper Peoh Point County Road construction work near the 13.6 pipeline and Kittitas County Public Works personnel requested KRD participate by supplying the pipe. Discussion followed with the consensus KRD has no responsibility for participation in the project. Mrs. Pettit apprised the Board a CD will be maturing on December 6th and presented rates quoted through December 3, 1996 and requested direction for investment of the funds. Discussion followed with the recommendation the monies be moved to the State Investment Pool including the latest Army payoff monies. Continuing under New Business 5 Requests for Proposals for preparation of the YRBWEP, Water Conservation Comprehensive Plan were reviewed and discussion followed. Mr. Carpenter presented his overview regarding each entities experience in irrigation and comprehensive plan preparations. Lengthy discussion followed with a motion from Laurin Mellergaard and seconded by John Scott the CH2MHill Proposal be approved subject to acceptance and funding through Enhancement Legislation. The motion passed unanimously. Discussion continued regarding engineering needs of the District with Mr. Carpenter requesting guidance regarding engineering needs of the District suggesting hiring an engineer on an as needed basis for specific projects. It was the consensus of the Board an engineer on an as needed basis for specific projects should be pursued. Mr. Carpenter apprised the Board the South Cle Elum house is available for rent as the interested employee has since changed plans and the house should be rented as soon as possible. The Summary Vouchers for the month of October, 1996 expenses Vouchers # 12412-12435 & 112437-12470 & 11662 & 11701 & 12355-12410 in the sum of $ 101,219.91 were presented for approval and signatures. A motion from John Scott and seconded by Paul Weaver approved the Summary Vouchers as presented. The motion passed unanimously. The Directors monthly payroll vouchers were presented for signatures and checks distributed accordingly. John Gilreath entered the meeting at this time. The Board adjourned for lunch at 12:00 to reconvene at 1:00 p.m. The Board reconvened at l:00 p.m. to begin the 1997 budget proposal study session. The Board adjourned to Executive Session at 1:10 p.m. for 15 minutes to discuss legal and personnel with a motion from Paul Weaver and seconded by John Scott. The motion passed unanimously. The Board returned from Executive Session at l:25 p.m. with a motion from John Scott and seconded by Urban Eberhart. The motion passed unanimously. Ben George requested copies of information presented to the Board. It was the consensus of the Board copies be provided with the explanation these are draft working copies only and are prepared and intended only for that purpose. Ron Jarmin and Paul Green entered the meeting at this time. Mr. Carpenter distributed the 1997 budget proposals explaining Ron and Paul were requested to attend to address equipment and equipment needs of the District. Ron distributed a listing of District equipment and conditions explaining most of the District equipment is very old and in need of repairs. Lengthy discussion continued with Mr. Carpenter explaining equipment costs have been included in the 1997 budget proposal. Mr. Jarmin left the meeting at this time. The Board continued with lengthy in-depth discussion of the 1997 budget proposal on a line by line basis with the general consensus a special meeting be scheduled for 1:00 p.m. December 16, 1996 to allow for November reports to be completed and updated figures be presented. As there were no objections to the Assessment roll for 1997 a motion from Urban Eberhart seconded by Laurin Mellergaard closed the Board of Equalization and approved Resolution 1996-6. The motion passed unanimously. All Business having been concluded the meeting adjourned. ______________________________________ Jack W. Carpenter-Secretary-Manager ___________________________________ Jim Schnebly - Chairman
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